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FAQ
The following are
frequently asked questions about IPS Invoice Payment System and the mechanics of the process.
About the
General Topic
Why
Outsource?
About My Trucking Business
About IPS Invoice Payment
System
The IPS Invoice
Payment System Key Advantages
About Opening My Account
About Invoice Deposit
About Invoice Analysis
About Invoice
Processing
About Invoice e-Filing
About
Invoice Payment
About Invoice Handling
About
Invoice Follow-Up
About Invoice
Payment Posting
About IPS
Invoice Payment System Fees
About
Uncertain Account Provision
About On-Line Reports
How do I
learn more about IPS Invoice Payment System
IPS Invoice Payment System wants to address any and all questions you might
have regarding your business and our system. If the information you are
seeking is not there, please call
1-888-503-4528 and we will be happy to assist you in any way possible.
About
the General Topic
How
can my business succeed?
To succeed, your
business needs a financial partner who fully supports your plan,
appreciates your goals, and understands the challenges facing growing
companies.
To
succeed, your business needs both cash and profits. IPS Invoice Payment
System is here to help you achieve financial stability through the prompt
payment of your invoices.
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Accounts receivable drain my cash flow and make it impossible to plan, if I cannot plan, can I succeed?
No. Poor
management of cash flow dynamics kills more companies than fraud, fire,
competition, technological obsolescence, or any other factor.
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Is invoice
receivable funding a new financial option?
Invoice receivable funding is
one of the oldest forms of financing. It has been around in one form or
another for centuries. Until the mid-1980s, most people thought invoice
receivable funding was only used in the textile and garment industries.
Today, it is a widely used and viable financing solution for all types of
businesses that extend credit terms to their customers. It gives your
business the power to ensure growth without diluting equity or incurring
debt.
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Why would a
company sell its invoices?
Most companies cannot afford
to have unpaid invoices for 30 or 45 days or more. They need cash to meet
immediate financial demands of their business, such as payroll, insurance,
rent, and other obligations.
Most companies need
to have their invoices paid fast in order to meet their
immediate
financial obligations. When a company sells its invoices receivables it
avoids having to wait 30, 45 or even 60 days to get paid, this way the
company can re-invest its working capital and keep growing in a safe
manner.
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Why Outsource?
Increased competition,
the high cost of technology, and the growing need to reduce administrative
expenses have prompted many businesses to explore opportunities to
outsource a variety of core business tasks. Outsourcing your Invoices
Receivable to IPS Invoice Payment System will help you realize significant
cost and time savings, allowing you to spend less time managing your
receivables and more time managing your business.
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About
My Trucking Business
IPS Invoice Payment System knows the trucking industry. Whether you own the
tractors, use owner operators, haul containers, run flat beds or
refrigerated trailers, we can help you grow your business. We have
extensive experience in your industry and are prepared to work as your
partner.
Remember, financing
your growth does not have to be complicated. When you work with
IPS Invoice Payment System, we
will enhance your cash flow and reduce your administrative
responsibilities, thereby freeing up time and resources better spent
running your business.
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How can IPS
Invoice Payment System ensure the success of any trucking company?
Most trucking companies,
especially owner-operators, require money every day to keep a truck on the
road. Getting paid quickly for every load you deliver - as opposed to
waiting 45 to 60 days - is a significant advantage.
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IPS Invoice Payment System Trucking Industry Program:
• Is familiar
with unique industry documentation.
• Provides greater security. IPS Invoice Payment System has the most
complete credit database of the industry.
• Makes worries about getting paid disappear. Gives you peace of mind
when it comes to the payment of your invoices.
• Offers appropriate credit terms to your customers.
• Gets your invoices paid fast. Collects your invoices.
• Helps you pay your drivers or owner operators on time.
• Helps you meet gas, insurance and payroll obligations on time, every
time.
• Helps you grow by allowing you to re-invest your working capital in
your company.
• Helps you take on new business by increasing revenue.
If your trucking
company is experiencing rapid growth, contact IPS Invoice Payment System
today to get the funding you need.
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About IPS Invoice Payment
System
Who is IPS
Invoice Payment System?
IPS Invoice Payment System is a leading financial company that offers a
total solution to your invoice financing, processing and management needs.
Through a secured and fully automated system,
IPS Invoice Payment System increases liquidity and reduces administration
costs, thereby enabling your company to focus on the two factors crucial
to the success of any enterprise: profitability and growth.
The
IPS invoice payment and
administration system is one of the most advanced available. It delivers
several key benefits that go far beyond the simple financing of
receivables in a timely manner. Each step of the process has been carefully
designed to maximize your liquidity, security and profitability.
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How does a
typical transaction work?
* Instead of
sending an invoice to your client, you deposit it at IPS Invoice Payment System.
* Within 8
business hours of depositing your invoice, your business receives
the full payment of the invoice value minus a 10% withholding fee.
* We call the
payer to confirm that the invoice has been received, is in good
standing and we provide ongoing invoice follow up in a timely and
professional manner.
* We charge
0.1% per day on the total amount of the outstanding invoice.
* Upon
invoice payment, the balance of the holding fee or rebate is
returned to your Account minus the early payment fee.
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An example of a
typical transaction: |
|
|
|
|
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Face value of invoice |
$ |
1,000.00 |
|
|
|
Holding fee deposit
|
$ |
100.00 |
|
|
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Advance or cash to disburse |
$ |
900.00 |
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within 8 business
hours, $900.00 are transfer by IPS Invoice Payment System into your bank account |
Your reserve or holding fee
If the
invoice is paid in 25 days |
$
|
100.00 |
|
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| Fee
of 0.1 % per day is charged |
$ |
25.00 |
|
|
|
Rebate
|
$ |
75.00 |
|
|
| Your total cost |
$ |
25.00 |
|
$75 will be
reimbursed into your account |
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How does IPS
Invoice Payment System benefit my company?
IPS Invoice Payment System can be extremely beneficial to your company when
managed properly. The benefits of IPS Invoice Payment System include the
ability to expand sales or expand purchase inventory. Your company avoids
expenses such as mailing costs, costs associated with collection and
dunning, losses on bad debts and much more.
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As
a manager, what
changes will I see if IPS Invoice Payment System is involved?
You will notice that your
time is spent in higher value activities. You will be able to focus
more on improving your company rather than looking for funds and
chasing invoice receivables. This, in will give you greater bargaining
power and peace of mind.
What types of businesses should use IPS Invoice
Payment System?
A wide variety of
industries can benefit from IPS Invoice Payment System. The trucking industry, high tech industries,
temp agencies, printers, and manufacturers of all types, just to name
a few are perfect candidates. Sales and distribution enterprises, as
well as many service industries, could also benefit. For the most
part, IPS Invoice Payment System services companies that sell a product or
service to other companies on net 30 to 60 day terms.
Is IPS Invoice Payment System a type of loan?
No,
IPS Invoice Payment System is
the sale and assignment of a company's invoice in exchange for
funding, as opposed to a bank loan using those invoices receivables
as collateral.
Does IPS Invoice Payment System provide start-up
loans, grants, or capital funding?
No,
IPS Invoice Payment System only
finances invoices that have been acquired through the sale of goods or
services in everyday business.
Would a bank loan make more sense than IPS
Invoice Payment System?
Although bank credit lines
may be adequate in some situations, in other cases they are just not
enough. Credit problems often prevent businesses and individuals from
qualifying for bank loans. With IPS Invoice Payment System, our decision to provide you with money is based
on the credit worthiness of your customers.
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How does IPS
Invoice Payment System work with an established financial institution,
such as a bank?
There are two
major areas to consider:
1. If a bank is approached
by a customer for funding that they cannot accommodate, IPS Invoice Payment System may be the answer. By working with
IPS Invoice Payment System, a bank will retain its customer from a regular
banking point of view;
IPS
Invoice Payment System will be funding your company through the
payment of your invoices.
2. What if a
bank has reached its lending limit? If the client continues to grow,
but the bank is not ready to increase the operating Limit, then IPS
Invoice Payment System may be the solution. By allowing IPS Invoice
Payment System to finance your company through the payment of your
invoices, a valuable asset can be turned into cash, while the bank
maintains its collateral for the credit facility.
All funds
resulting from IPS Invoice Payment System flow through the bank, so the bank has full
knowledge of the transaction. The bank will grant a subordination of
their rights to a specific invoice(s) to
IPS Invoice Payment System in consideration of being paid by
IPS Invoice Payment System for that invoice.
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How is invoice
payment from IPS Invoice Payment System different than invoice receivable
financing from a bank?
When making a
funding decision, IPS Invoice Payment System will focus on the creditworthiness of your
customers, while banks will focus on your company's financial history and
cash flow. In addition, since the
invoice payment transaction is not a loan, there is less debt on your
company's balance sheet. Best of all, unlike banks which may take weeks or
even months to approve a loan, IPS Invoice Payment System will make a quick funding decision.
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Will my company
be eligible for IPS Invoice Payment System if it has a bank loan or line
of credit?
Yes, you will be eligible.
However, if a bank has a lien on your company's invoices receivable, you
should let us know right away. We will ask the bank to subordinate that
lien in favor of IPS Invoice Payment System. Because this is a common occurrence, most banks
will accommodate the request, but we must know this information in
advance.
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Does IPS Invoice
Payment System compete with the banks?
IPS Invoice Payment System does not compete with the banks. If you can get
what you need at a bank, you should probably take it. But, if they cannot
give you what you need, take advantage of our services and vast financing
resources.
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Is IPS Invoice
Payment System a factoring company?
No, although there are
similarities, we are very different. To begin with, there is no minimum
volume requirement, no up-front fees and no long-term (or even short-term)
contracts. IPS Invoice Payment System offers a use it as you need it service, geared
only to the client's requirements on a day-to-day basis. Last, but not
least, unlike a factoring company, we have a simple one-page
contract.
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What if I am
under contract with a factoring company?
If your company is under
contract with a factoring company and you would like to use IPS Invoice Payment System instead, please call our office at
1-888-503-4528 and speak with one of our business developers. We will see
what we can do for you.
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What if I want to
stop using IPS Invoice Payment System?
You can stop using IPS Invoice Payment System at any time without penalty. You are not
committed to use our service for any length of time. However, we cannot
issue a release until all outstanding invoices have been paid in full.
The
IPS Invoice Payment System Key Advantages
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Fast and
Efficient: |
With IPS Invoice
Payment System getting started is fast, easy and free. |
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- Receive your
money within 8 business hours. |
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- Maximize your
cash availability |
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- Spend your
time making money instead of waiting to get paid. |
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Cost -Effective: |
The IPS Invoice
Payment System is a financial tool that saves time, energy and
money. |
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-
Reduce your
administration & operational costs your business. |
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- Save on
overdraft fees and lines of credit interest. |
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Flexible: |
The IPS Invoice
Payment System is what you need when you need it. |
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- There are no
pre-set limits, we finance as many or as few invoices as you desire. |
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- Take advantage of
all electronic payment options. |
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- Expand your
business as much as you want, as fast as you want. |
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Convenient: |
The IPS
Invoice Payment System lets you focus on what's important, running your
business |
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- Access free
credit monitoring services |
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- Access free
credit screening services |
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Reliable: |
The
IPS Invoice Payment System team is committed to the success of
your business. |
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- Funds are
always available to you. |
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- You are
backed up by a recognized financial institution. |
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- Our team works
for you around the clock. |
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Simple: |
- Deposit your
invoices, get paid, we take care of the rest... it's that simple. |
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- Creating
prosperity is about working smarter not harder. That's why IPS Invoice
Payment System has simple application, no set-up fees and no long
or complicated contracts. |
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- The funding
that IPS Invoice Payment System offers is easier to obtain than traditional
funding. |
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Helps you
achieve |
We deliver more
than just money, we deliver financial stability. |
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financial
stability: |
- Reinvest your
receivables in your company, instead of financing your customers. |
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- Have access to
an ongoing source of capital. |
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- Remember that
Liquidity and Profitability are the key to success. |
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The IPS
Invoice Payment System is the only tool you need to drive liquidity
into your business. |
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About
opening My Account
What information will IPS
Invoice Payment System need from my company to open an account?
Along with the application, be sure to include:
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A copy of the company's Articles of Incorporation.
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A copy of the company's most recent financial statements.
If you are a new company and don't have financial statements you can submit your bank statements
for the last three
months.
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A
copy of the company's operating insurance
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A
copy of the company's total accounts receivables aging report.
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A
list of names of the company's customers.
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And if the company is engaged in the trucking business, a copy of
it's operating license, C.V.O.R and it's insurance certificate.
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About Invoice Deposit
Can I deposit my invoices today?
Yes. The same day your new account has been set up, we will provide you
with the cash your business needs. Call 1-888-503-4528 to get paid today.
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How do I deposit or send you my invoices?
You can deposit your invoices in our main office from 8:30 AM to 4:30 PM
or drop off invoices in our designated box located outside of the building
at any time. You can also courier your invoices to IPS Invoice Payment
System.
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Can I just fax my invoices to get paid?
There are some documents we accept by fax depending on the type of
business, but if you are in the trucking industry we require that you send
the signed original bill of lading or P.O.D, and other paperwork to our
office.
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Do I have to deposit all of my invoices?
No. You have the option to deposit whichever invoices you like. You are in
control! There is no minimum or maximum required.
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Can IPS Invoice Payment System manage deposits in different currencies?
We finance and manage invoices in U.S. and Canadian funds.
How do I deposit my U.S. invoices?
U.S. invoices are deposited with the same deposit slip that you would use
for Canadian invoices. However, you must specify that you are depositing
U.S. funds.
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About Invoice Analysis
What do
you analyze in my invoices?
We analyze the credit worthiness of your payer, the invoice
and the paperwork of the invoice.
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What aspects of my invoice do you analyze?
We focus
on:
1.
The paperwork.
2. Your payer's credit worthiness.
3. The legal aspects corresponding to your invoice.
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Do you approve all of my invoices?
No. We
only approve invoices that meet our credit standards. You should search
our Payer Profile
Database before submitting an invoice to ensure your payer has a good
credit record. If your payer is not on our list, there is no need to
worry. Approval for any new payer can generally be issued within minutes
at no charge.
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How does an invoice get declined?
An invoice can be declined if the payer does not meet IPS
Invoice Payment System credit standards, if the documents are incomplete, or if it fails to meet the
directions of the purchase order or carrier
confirmation.
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What happens to an invoice that is
declined?
We will still mail it to you payer but it will
not include an IPS invoice Transaction Summary or a return payment
sales-addressed envelope, also it will be paid by your customer directly
to you.
How can I decrease the probability that my invoices are declined?
Ideally, we would like to pay all of your invoices but for different
circumstances a small percentage of invoices cannot be approved. The best way
you can ensure all of your invoices get pay is to log-in to the online
Account Manager prior to the deposit of the invoice and check our live
database which provides
accurate credit information on thousands of payers. If you are not able to
access our website
or the payer is not listed in our database, please call us at 1-888-503-4528
between 8:30 AM and 4:30 PM EST.
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Which
of my customers would be approved?
We will only approve customers with
excellent credit worthiness.
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How do
I know if my customers or freight brokers are approved?
Clients can phone us or log-in to our database to search for information
on thousands of companies, including freight brokers that are already
approved. Please note that the payer's credit information
changes daily.
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Can I call to check approved customers when I am on the road?
Yes. Many
companies call to ask whether we will approve a customer before submitting
an invoice. We are happy to share any information we have on file or conduct credit
research as needed. We encourage you to log-in to the online Account Manager and
check our live database which provides accurate credit information on thousands of
the most popular freight brokers. If you are not able to access
our website or the customer is not listed in our database, please call us
at
1-888-503-4528.
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Does
IPS
Invoice Payment Svstem have access to a credit database in order to
analyze my Canadian and
U.S.
customers?
Yes. At IPS
Invoice Payment System, we have at our disposal the: IPS Invoice Payment
System Credit
Database, First Advantage Credit Database, Experian Credit Database, D&B
Credit Database
and Equifax Credit Database.
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Is there an extra charge for the credit
checks on my customers?
Usually the charge for a standard credit check would range in between
nineteen and seventy dollars.
However, because you are our client, the credit
checks are free.
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What does
IPS Invoice Payment System hold as the most important criteria in terms
of credit?
When inspecting your payer's credit
worthiness, IPS Invoice Payment System looks at:
1.
The
years of establishment of your payer's company.
2.
Your payer's credit score.
3. Your payer's payment behavior and index.
4. Any negative occurrences that your payer might have in the
system.
The most important of these, however,
are the payment behavior and index.
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About Invoice Processing
What is an
IPS Invoice Transaction
Summary?
An IPS
Invoice Transaction Summary is the most important aspect of an invoice. It
includes a summary
of your invoice's information in one convenient place. It also contains a
payment stub to
facilitate fast payment of your invoices.
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About Invoice Payment
Will you
pay every invoice I deposit?
Yes, as long as your payer's payment
behavior or index is within the terms and the invoice
paperwork is completed.
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What is
the best way to get my invoices paid fast?
In order to avoid any delays in the processing and payment of your
invoices, the best thing you can do is send ALL the
necessary supporting documents at the time of deposit.
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How
long does it take to receive the first payment?
The first payment takes a maximum of 24 business hours from
receipt of your signed contract. If
you wish, you can send some invoices to be paid with the
signed contract.
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How soon can I get paid?
Normally within 8 business hours.
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How do I
get paid?
IPS
Invoice Payment System offers all electronic payment options. Your
funds can be transferred to
your bank account by direct deposit or a wire transfer or can be disbursed
to you by cheque.
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What
are the advantages of an electronic transfer over a cheque?
Using an electronic transfer (direct deposit or wire) your money is
deposited into your bank account
faster, safer and you avoid having bank holds
placed on your money. As a result, when we transfer money into your
account it is at your disposal immediately.
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How much
of my business invoices can be paid?
IPS
Invoice Payment System can fund up to 100 percent of your company's
creditworthy invoices.
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If
I only have a bank account in Canadian funds, what happens when I have an invoice in U.S.
funds?
Nothing out of the ordinary will occur. We
will deposit
U.S.
funds into your Canadian bank account.
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How are
U.S. invoices paid and administered?
The U.S.
invoices yon deposit will be paid and collected in U.S. funds. The rebates
and other
transactions will be done in this manner.
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Do I need to have a bank account in U.S.
funds as well as in Canadian funds?
No.
But
it is strongly recommended. We are aware that the exchange rate changes
from day to day and we do not want to deprive you of the choice to
exchange your money when the rate works to your advantage.
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How do I
know which invoices were approved and paid?
If your invoices have been approved, the funds will be transferred into
your account or disbursed by cheque and a full transaction record or schedule of
invoices will be faxed to you. The information
will also be available online.
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Does
IPS
Invoice Payment System pay outstanding invoices?
We pay only those invoices that have not been
mailed out to your payer.
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Who invoices my payer?
Your company prepares the invoices with the necessary paperwork and
deposits them in IPS
Invoice Payment System for an immediate payment advance. Once paid, IPS
Invoice Payment System will mail out the invoice to your payer.
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What if I already did the job or moved a load and the invoice is declined?
We mail
out the declined invoice to your payer and you will collect the payment
directly from them. We recommend that you check the payer's creditworthiness
prior to accepting an order or moving any load. If we decline the payer, it is
because our records indicate that the payer posses a credit
risk or the payer does not pay third parties.
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Does
IPS
Invoice Payment System offer purchase order financing?
No. We do not.
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How much
of my invoice will
IPS
Invoice Payment System pay in advance?
You will receive an advance of ninety percent (90%) of the face value of
the invoice within 8
business hours.
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Do you hold part of my money in
reserve?
Yes, we hold ten percent (10%) of the face value of the invoice as a fee
deposit. The unused balance will be disbursed monthly as a rebate from IPS
Invoice Payment System upon receipt of
payment of the invoice receivable.
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About Invoice e-Filing
Does
IPS
Invoice Payment System keep copies of my original invoice?
Yes. A digital image of each invoice and document that you
provide to IPS Invoice Payment
System is taken; these documents are available to you
on-line 24 hours.
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Who has access to my digital copies?
Every
document provided by you is confidential. Only you and selected IPS
Invoice Payment
System
employees will have access to the digital copies.
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How long does
IPS
Invoice Payment System store the digital copies of my invoices?
Your digital
copies will never
be deleted.
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Does IPS
Invoice Payment System keep digital copies of all invoices?
Yes. We
keep a digital copy of all of the invoices and documents we process.
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Are my digital copies available on-line?
Yes, the
digital copies of all of your invoices and forms are available through
your Online Account Manager. If you don't know how to access your account manager or would
like to obtain your Account Number or Password please contact us at 1-888-503-4528.
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About Invoice Handling
How
long does it take for
IPS
Invoice Payment System to process and mail my
invoices
to my customers?
We process and mail invoices within 24 hours
of receiving them.
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Does
IPS
Invoice Payment System use an agile system to handle my invoices?
Yes. We are equipped with state-of-the-art technology which helps
us handle your invoices in
a fast and effective manner.
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When mailing out my invoice to my payer, what else does
IPS
Invoice Payment System include?
Along with the invoice, we will also include an IPS
Invoice Transaction Summary and a return payment self-addressed envelope.
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Who mails out an invoice that has been declined?
IPS
Invoice Payment System mails the invoice on behalf of your company.
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Who pays for the shipping and handling
of my invoice?
IPS
Invoice Payment System will pay stationary costs and shipping and
handling.
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About Invoice Follow-Up
Does
IPS
Invoice Payment System verify invoices with my payers?
Invoice
verification is an essential and accepted part of the invoice follow-up
system. It is
important for us to know that the invoice has been delivered to your payer
and is in good standing, this enables us to advise you immediately if there is are any issues. A
non IPS Invoice Payment System
client may not notice the problem until the invoice receivable becomes
past due. By that
time,
it may be too late to collect the invoice receivable.
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How does
IPS
Invoice Payment System ensure that my invoices get paid fast?
IPS
Invoice Payment System does everything in its power to get your invoices
paid as soon as
possible. Our Invoice Follow Up process is a clear example of how this is
achieved:
-
Our Invoice Follow-Up department verifies that the invoice has been
received between the 10th and the 15th day after assigning.
-If the invoice has not been received, we fax or e-mail our
electronic copy to the payer.
-We call your customer's payable department on the 40th day after
assigning, for payment details.
-If the invoice has not been paid 40 days after assignment, we call
for payment details once a week until the invoice is paid.
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How can I be certain that
IPS
Invoice Payment System will treat my payers well?
The last
thing we want is for you to lose a payer. IPS Invoice Payment System is
not a collection agency so we will never harass your payers for money.
Maintaining the goodwill and confidence of
your payers is of the utmost importance
to us!
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What
kind of information do my payers have access to?
IPS Invoice Payment System Corporation is the only company of
its kind to provide online access to every payer through the IPS
Online Payer Account. By logging in to their online account your payers
can find important information about their outstanding invoices which
makes it easier and
more
convenient for them to pay your invoices fast.
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Is
IPS
Invoice Payment System a type of collection agency?
Most
definitely not. While IPS
Invoice Payment System administers the follow-up process, we are not a collection agency. We will not
call your payers to harass them for payment. Nor will we in any way
damage your company's reputation with them. It is not in our interest to
do anything that would
not be beneficial to you. Although we will make all reasonable and
customary efforts to
collect payments from your customers, we will not engage in aggressive
collection tactics.
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Can I
call my payer and ask them about my invoices receivable?
Yes, and
we encourage you to do so. Don't forget: the faster the invoice is paid,
the less it will cost
you.
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Does
IPS Invoice Payment System comply with the terms set in place for my
invoice?
Yes. When it comes to your invoice,
only you can set the terms.
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Who
decides the payment terms of my invoice?
You decide.
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How do I know which
of my invoices have not been paid?
Through your Online Account Manager you are be able to access all of the
information pertaining
to your invoices.
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How do I
know if my payer was contacted?
Every
step in the follow-up process generates a comment; this comment is
available to you through your Online Account Manager.
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Do I
have access to the invoice follow-up process?
Yes, through your online Account Manager.
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About Invoice Payment Posting
To what company name do my payers make the cheque payable?
When
your payers receive an IPS
Invoice Transaction Summary with the corresponding invoice from
IPS Invoice Payment System* they make the cheque payable to IPS Invoice
Payment System
and
include the remittance portion in the self-addressed envelope provided.
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How do my customers know where to send payments?
IPS
Invoice Payment System mails out the invoice with a transaction summary
that has the payment instructions and a self-addressed envelope, in
addition, the invoice is stamped with our address.
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What should I do if my customer
mistakenly sends the payment to my company?
This might happen, especially with the first invoice. If this occurs, the
cheque must be sent to IPS Invoice Payment System immediately. Your
company should never deposit cheques for an invoice that were already
assigned to IPS Invoice Payment System. We also ask that you notify your
customer to pay us directly in the future.
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What
does chargeback mean?
Chargeback means that if for any reason the assigned invoice is not paid
within a specified time frame, your company will incur the loss; the
client is ultimately responsible for payment.
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When is
chargeback applied?
Chargeback is applied when an invoice is not in good standing or when
ninety days have passed and an invoice has not been paid.
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About IPS
Invoice Payment System Fees
How much does it cost?
Our fee is one tenth of one percent
(0.1%) per day of the invoice's face value.
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How
are the
IPS Invoice Pavment Svstem fees determined?
Our fee
is 0.1% per day on outstanding invoices. The faster the invoice is paid,
the less the cost to yoit
An example of a typical transaction.
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Are
IPS Invoice Pavment Svstem fees tax deductible?
IPS Invoice Pavment Svstem fees are a financing expense and should be
treated a such.
Are IPS Invoice Pavment Svstem fees an interest rate type of service?
IPS Invoice Pavment Svstem fees are not interest rate type of service;
you are assigning your invoices at a fee discount to get the benefits of
an early payment.
|
An example of a
typical transaction: |
|
|
|
|
|
Face value of invoice |
$ |
1,000.00 |
|
|
|
Holding fee deposit
|
$ |
100.00 |
|
|
|
Advance or cash to disburse |
$ |
900.00 |
|
within 8 business
hours, $900.00 are transfer by IPS Invoice Payment System into your bank account |
Your reserve or holding fee
If the
invoice is paid in 25 days |
$
|
100.00 |
|
|
| Fee
of 0.1 % per day is charged |
$ |
25.00 |
|
|
|
Rebate
|
$ |
75.00 |
|
|
| Your total cost |
$ |
25.00 |
|
$75 will be
reimbursed into your account |
About Uncertain
Account Provision
What is
an Uncertain Account Provision?
In order
to provide you with extra protection against the negative financial
impacts of an unpaid
invoice,
IPS Invoice Payment System offers you the choice of building a reserve
fund to cover
uncollectible invoices, without affecting your daily cash flow.
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How do I avoid chargeback from an unpaid invoice?
We help our clients avoid chargeback by providing them
with the option of building up an
uncertain account provision.
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What is the maximum amount of reserve that I need to
build?
The provision will he capped at five percent (5%) of the quarterly
submitted invoices of your
company.
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What will
happen if a chargeback taps into my provision?
After you
write-off an uncollectible invoice with your provision account, you will
need to
reestablish the projected five percent (5%) of your quarterly submitted
invoices.
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What
happens if an invoice has been paid after chargeback has been applied?
The
money that was previously taken out of your reserve will be returned.
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How long does
IPS
Invoice Payment System feel that it is appropriate to continue follow-up on an overdue invoice?
We feel it is appropriate to follow-up on an overdue
invoice for up to 180 days. After this, it is considered an uncollectible
invoice and should be written-off.
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What does it mean to write-off an invoice and how is it
applied?
To
write-off an invoice is to reduce the balance of your customer's account
to zero. This is applied when the invoice is determined to be
uncollectible and it no longer qualifies as an asset.
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Does IPS
Invoice Payment System seek legal council in the case that an invoice is
not paid by my payer?
No. You are the only one capable of
suing your payer if the invoice is not paid.
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About On-Line Reports
How will I know the
status of my assigned invoices?
Through your Online Account Manager you will be able to access your
complete account history securely any time day or night. With our Online
Account Manager you can monitor each step of the invoice process at any
time, view accurate, easy-to understand custom reports and have 24-hour
access to credit information on thousands of payers and more!
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How often are my reports updated?
The reports are always up to date; every time there is a movement in an
account it is recorded.
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What types of reports are available to my company?
Our online
reports include:
·
deposits
·
schedules or advances
·
disbursements or transactions
·
status of invoices
·
invoice follow up comments
·
transaction per invoice
·
invoice receivable aging
·
open invoices by payer
·
non
IPS
payments
·
client's information
·
payer's credit report
·
accounting information
·
account accumulate report
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How long does
the process take?
It takes approximately 24 to 48 hours to process your application.
What size clients does IPS Invoice Payment System
serve?
We serve businesses of all sizes.
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Do I have to be an established business,
operating a minimum number of years to be approved?
No. IPS Invoice Payment System prides itself on catering to the
financing needs of small to medium size businesses that are recently
founded. Even pure start-ups are not a problem in most cases.
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Is a first lien required?
Yes. IPS Invoice Payment System holds a security interest in all book of
accounts receivable, under the PPSA act.
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Are additional forms of collateral required?
Yes. A personal guarantee by the individual or individuals responsible for
the ownership of the company is required.
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What are the fees to open an account with IPS
Invoice Payment System and what are the fees to end the relationship?
There are no fees involved.
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What is the purpose of these reports?
To keep you informed of the status of the most important current assets of
your company. They allow you to make educated decisions regarding the
credit you choose to offer your payers.
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How do I
learn more about IPS Invoice Payment System
To learn more about
the IPS Invoice Payment System can help your business thrive through providing
financial stability, call 1-888-503-4528, or visit us at www.ipscorporation.ca. We will be happy to
provide a detailed overview of how a relationship with IPS Invoice Payment System can significantly boost both
profits and potential for growth.
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